Banco BV levels up data protection in a regulated world

Operating as one of the largest private banks in Brazil means working under some of the country's most demanding data protection and compliance requirements. For Banco BV, safeguarding the bank's internal data — across email, SharePoint, and Teams — isn't just good IT practice; it's a regulatory necessity. When the infrastructure team set out to find a backup and recovery solution for its Microsoft 365 environment, the bar was high: it had to scale predictably, meet strict financial sector compliance obligations, and guarantee high data availability and rapid recovery when it matters most.

Business continuity starts with easily recoverable data

Arethusa Pontes, Infrastructure and Command Center Manager at BV, leads the multidisciplinary teams responsible for sustaining and evolving the IT environment, with an emphasis on automation, resilience, and high data availability. Regulatory requirements specific to Brazil's financial sector shaped the evaluation from the start, alongside the practical need for fast data recovery. For Bueno's team, a backup failure isn't just an IT problem — it's a business continuity event. 

Cost predictability and performance drove the decision

The evaluation process was rigorous. Banco BV worked with Movti, a Keepit Value Added Reseller, to find a data protection solution that could keep pace with its growing environment — and landed on Keepit. BV ran a proof of concept designed to stress-test whether a solution could meet its technical, operational, and regulatory criteria simultaneously. Keepit passed. Three factors stood out: cost predictability, performance, and data security. Unlike models with unpredictable scaling costs, Keepit's transparent pricing made long-term planning easier and more reliable. The absence of additional data transfer costs was a practical differentiator in a high-volume environment like BV's. 

Keepit's vendor-independent architecture also made a strong case. Maintaining a backup copy in a completely separate infrastructure — outside both Microsoft 365 and BV's own on-premises environment — aligned directly with the bank's resilience strategy. 

Independent infrastructure reinforces resilience

Regional data residency also factored into the decision. Keepit's regional data centers ensure that BV's backed-up data is stored independently. That segregation directly supports the bank's risk mitigation goals and helps meet the data governance requirements of Brazil's financial regulators. 

Security features reinforced that confidence. Immutability and encryption at the backup layer protect data integrity whether BV is dealing with an isolated incident or a larger-scale disruption. For a bank that treats its backup environment as the last line of defense, those protections aren't optional. 

Simpler management, faster recovery, measurable maturity

Since implementation, the operational picture at BV has improved across several dimensions. Backup management is more efficient, reducing the administrative overhead that previously came with managing data protection at scale. 

Recovery is faster and more granular. The team can restore individual emails or files, giving users options to recover their own information and reducing the time IT spends handling recovery requests. 

More broadly, Bueno's team has seen an increase in what he describes as data protection maturity at BV — greater visibility into protected data, stronger governance, and more predictable costs. The result is a backup environment the team can actually rely on. 

Built for what comes next

With a scalable, vendor-independent platform in place and a track record of meeting Brazil's demanding financial compliance requirements, Banco BV is well positioned to extend and evolve its data protection strategy as the business grows.