Backup and recovery for Microsoft 365

Secure, simple, and comprehensive data protection

Why back up Microsoft 365?

Oops! Mistakes hurt

Mistakes happen every day. Your users and administrators have access to your most vital data, and one accidental deletion means losing the critical data you rely on the most.

Security threats

Data loss from security breaches, such as ransomware and malicious deletion, will lead you to lose access to your data. Without a backup in place, your SaaS data can be lost forever.

Access is key to compliance

To comply, you need uninterrupted access to your data, and any data loss or disruption, such as Microsoft service outages, may lead to failures to comply. With Keepit, it’s easy.

Read our blog on why backup for M365

Top benefits

Secure your data 

With Keepit’s independent, purpose-built cloud and unique storage architecture and security, your data is immutable.

Recover in minutes

Fast smart search allows you to easily find any data or user across all your services/apps and quickly recover it e.g., in place, share it, or PST download.

Full coverage

Protect all key workloads with the most complete and granular coverage available. Our protection is described as “Top-tier” by Forrester.

Get started

Your data deserves the best coverage

Exchange Online

  • Outlook mail
  • Contacts
  • Tasks
  • Calendar
  • In-place archives
  • Public folders including sub-folders
  • User persmissions


  • All documents
  • Form templates
  • Style library
  • Enhanced versioning
  • Intelligent integrated Microsoft Entra groups selection (formerly Azure AD groups)
  • Intelligent selection of SharePoint sites and teams


  • Site collections
  • Lists
  • Document libraries
  • Site content types
  • Permissions
  • Customization
  • Pages
  • Sub-sites

Learn more

Groups and teams

  • Conversations
  • Calendar
  • Planner
  • Files
  • Channels
  • Wiki pages
  • Team channel posts and replies
  • Files in public and private channels
  • Channel tabs
  • SharePoint

Learn more

The all-inclusive Keepit platform

What's included:


End-to-end infrastructure management

Data traffic: No egress, ingress, or transaction fees

Storage (immutable backup and retention)

Installation (100% cloud based: no hardware, no upgrades)

Maintenance, support, and updates

Automatic backups

Security: Immutability, ransomware prevention with entire snapshot restore


Monitoring data to detect anomalies

Minimal account administration

How Keepit helps you

Get your Microsoft 365 data back in minutes

Specifically designed for admins, Keepit makes manual restore processes a thing of the past.

With ultra-fast smart search and restore features, you can restore multiple terabytes a day and get your M365 data back into its original location along with the original file structure and metadata.

Dedicated independent cloud 

Most alternative cloud backup solutions store your backed-up data on the same public cloud infrastructure that hosts your primary data, which potentially exposes your company to several risks.

With Keepit, your company’s backup data is stored on an independent cloud infrastructure in two mirrored data centers in the data center region of your choice, ensuring data availability and sovereignty.

Building our own independent cloud allows Keepit to manage supply chain risks and provides tremendous control over costs, which enables us to offer unlimited hot storage and predictable “all-in” pricing.

Easy and fast search

Fast search

Fast federated search lets you search across all backup data so you can find what you need quickly.

Smart search

Controllable smart search allows partial or even misspelled search terms to provide results.

Deleted items view

If you’re not sure what was lost, activating the Deleted Items View takes the guesswork out of finding lost data. You can view all data that ever existed and was backed up on a tenant.

Dedicated storage architecture

The Keepit infrastructure runs on software that was designed and built from the ground up by our team.

Blockchain-like Merkle tree structure

We created a uniquely powerful architecture that employs a blockchain-like Merkle tree structure that allows you to store data in an immutable format to prevent attackers from manipulating your backups so you can recover quickly with uncompromised backups.

"Incremental forever"

The architecture also employs an innovative “incremental forever” approach that delivers performance and cost benefits such as unlimited hot storage, no data tiering, unlimited archiving, and no snapshot expiration. These benefits would simply not be possible to provide on general-purpose storage services.

Easy setup, low maintenance

Get started in few minutes

Get started and configure your first backup in just a few minutes. Once deployed, it is a set-and-forget backup solution that runs reliantly in the background, so you can focus on other tasks.

Intuitive user interface

The user interface is simple, intuitive, and easy to use. No training is needed, saving you time and skilled technical resources.

API only

You can integrate Keepit with your existing systems thanks to our API-only approach.

Streamline data governance

Audit Logs. Track any user activity inside the Keepit platform, allowing you to monitor, review, and investigate any potential breaches.

Job Monitor. Detect abnormalities in the job monitor and discover changes on a snapshot basis as well as the number of changes made.

Data sovereignty. Keepit operates its own data centers in multiple regions globally, helping you meet sovereignty requirements.

The Right to be Forgotten. Stay fully compliant with GDPR by preventing data from being previewed, downloaded, and restored to your production database.

Security controls. Manage who has access to data and what permissions they have with granular Role Based Access Controls (RBAC) and ensure strong authentication with MFA and SSO.

Why companies globally trust us

Business continuity

With Keepit, data is stored in our vendor-neutral cloud instead of public platforms like AWS, making Keepit a true third-party backup.

  • Vendor-independent cloud
  • Mirrored infrastructure
  • In line with the 3-2-1 backup rule and NIST framework

Instant recovery

Find what you need quickly and restore individual records or entire application datasets in a few clicks.

  • Fast, easy, and granular restore
  • Rapid search and eDiscovery
  • Preview files securely
  • Secure file sharing
  • Recover data intelligently
  • Top-tier coverage

Leading security

Prevent attackers from manipulating 

your backups and minimize the risk of data breach with reliable security.

  • Certified, cloud-native design
  • Resilient and immutable
  • Always-on compliance
  • Protect data in transit and at rest
  • Configure retention policies
  • Control access rights
  • Monitor data to detect anomalies

Cost effectiveness

Never worry about overage costs or hidden surprises with simple and predictable pricing that saves you money.

  • Easy to budget
  • Software and admin savings
  • Drop unnecessary licensing costs
  • Upgrades and maintenance included
  • No hidden costs
  • Revolutionary storage efficiency
  • Scale with ease

Outstanding simplicity

Minimize deployment efforts 

and significantly reduce admin time with a simple platform made to improve efficiencies.

  • Truly simple and intuitive
  • Less effort, more efficiency
  • Easy deployment
  • Set and forget
  • Reduce admin time
  • Quick and responsive support
“We needed an easy and cost-efficient setup that was secure, GDPR compliant, and which provided 100% uptime. That’s why we chose Keepit.”

Nenad Ljubetic
Head of IT, TALKE Group Germany 

Frequently asked questions

Where will our data be stored?

Always within the data center region you specify. Currently we have six data center regions: EU-DK, EU-DE, UKI, US, CA and APAC.

Why back up Microsoft 365 data?

As per Microsoft's responsibility model, the customer is responsible for keeping a backup of the data, not the cloud service provider. Read more

How much does Keepit cost?

It depends on the Service Offering you choose. Find our pricing here.

Are you ISO27001, PCI, AICPA SOC, and ISAE3402 certified?

Yes, to all the above.

Further, uniquely to Keepit, our staff and software development are also ISO27001 certified — not just our data centers as most vendors. Read more.

Are you GDPR compliant?

We are GDRP compliant, and our HQ is located in Denmark, EU. Read more.

How often do you back up data?

Twice daily. We have found trying more often doesn’t give our customers more successful or complete backups due to Microsoft throttling limitations.